Hosting Meetings With Your Students on Zoom

Hosting Meetings With Your Students on Zoom

Are you moving to an online environment and need a way to chat with your students? Zoom is a wonderful tool to do exactly that. Zoom is a web conferencing solution that allows you to show your screen or draw on a whiteboard. Here is a quick set of instructions to get up and going.

Preparing to Use Zoom

This recommendation applies primarily to the JCC community. Before you start using Zoom, I recommend that you complete the Learning Zoom course on LinkedIn Learning. It is around 45 minutes. To access the LinkedIn Learning courses, you will need to click on the LinkedIn Learning option from the MyJCC page.

Renee Funke from the Education department has created a wonderful set of instructions for her students on how to set up and use the free account.

Creating an Account

To create a Zoom account, go to https://zoom.us/ and click on the Sign Up, It’s Free button.Sign up for Zoom for Free

You can either use your work email address (recommended) or sign up with your Google or Facebook account. You will need to confirm your address.Provide Zoom with your email address

Setting Preferences

There are many different settings you can make in Zoom, but I am going to recommend an update so that you can conduct instant meetings without your meeting number changing.

First, sign into Zoom.

Click on the Profile link on the left-hand menu.

Next, click on the Edit link to the right of the Personel Meeting ID.

Updating the Personal Meeting ID

Check the box for Use Personal Meeting ID for instant meetings.Click on the Use Personal Meeting ID checkbox

Click on the Save Changes button.

This will shorten the time you need to start a meeting.

You can hand out your instant meeting link in email messages, course links, or other means. It will look like https://zoom.us/j/XXXXXXXXX. XXXXXXXXX will be your Personal Meeting ID.

Creating an Instant Meeting

One of the fastest ways to conduct a Zoom meeting is with instant meetings.

First, sign into Zoom.

Click on Host a Meeting link and then With Video On menu option in the right corner of the screen.Starting and Instant Meeting with video on

Your meeting will start.

If you forgot your meeting ID, mouse over the meeting window and you will see it at the top of the screen. You can also get it by clicking on the Invite button on the meeting menu. You will have to mouse over the window to see the menu.Getting a meeting ID from a running meeting

Once the invite window is showing, click on Copy URL or Copy Invitation. Paste the invite into a message and send it out. You can also use the email services provided to send out your message.Copy the meeting link

Adding Zoom Link to Your Course

First, sign into Zoom.

Click on the Profile link on the left-hand menu.

Copy the URL found in the Personal Meeting ID section.Getting the Zoom meeting URL

Next, open up Blackboard and navigate to your course. More specifically, go to where you want to create the link.

Here are instructions for creating links in various parts of your course:

Creating a Left-hand Menu Link

On the upper left corner of your navigational menu for your course, click on the “+” sign.

Next, click on Web Link.Adding a web link to the Blackboard Navigation menu

Enter a name for the link and URL. Make it available to users and click on the Submit button.Creating a web link dialog box

The link will be created at the bottom of your navigational menu. You will now have to move the link to where you want it on the menu.

Prescheduling Meetings

With Zoom, you can also preschedule your meetings. It is also possible to set up recurring meetings.

First, sign into Zoom.

Click on the Meetings link on the left-hand menu. You may have to click on My Account first.

Next, click on the Schedule a New Meeting button.Scheduling a Zoom meeting

Enter the information for your meeting.

Areas to pay special attention to include Meeting ID, Meeting Password, and Meeting Options. Once done, click on the Save button.

After saving the meeting, Zoom will show you a page with your meeting details. You have an option to “Copy the invitation” and send it to others.Click on the Copy this invitation link

This meeting will now be added to your queue of meetings.

Starting Your Scheduled  Meeting

When it is time to start your scheduled meeting, do the following:

First, sign into Zoom.

Click on the Meetings link on the left-hand menu.

Click on the Start or Join button next to your meeting. Your meeting should start.

Copying the invitation for your meeting.

Settings

As I mentioned above, Zoom has many other preferences to set. I recommend that you review them. Make the adjustments you need to hold meetings the way you want to.

First, sign into Zoom.

Click on the Settings link on the left-hand menu.

Tips for Success

Here are some tips and answers to frequently asked questions.

  • Students do not need to create Zoom accounts. The only time they would is when they are hosting meetings. They will only have to load the application to their device when prompted.
  • A free account should get you by for the short term.
  • Here is my recommendation for long classes and virtual student hours that run over 40 minutes. Run your 40-minute session. At the end of the session, ask students to take a 5-10 minute break. End the meeting for all participants. At the allotted time, re-establish the connection.
  • Individuals can on Zoom with a mobile device, but there are some limitations.
  • If you are running a Zoom meeting, you can share a Google Slide to your screen providing some housekeeping rules. Here is an example of a screen I share: http://bit.ly/2Qw8Y9h ​I also have a slide I use throughout the day when I have to step away from my computer and I have Zoom running in the background.

Additional Reading

Stan Skrabut, Ed.D.

Stan is Director of Technology-Enhanced Instruction. He has over 20 years experience working as an instructional technologist and trainer. He has a master’s degree in computing technology in education and a doctorate in education specializing in instructional technology.

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